Shipping to IFPA Global Show 2026 | Orlando Trade Show Freight | Freightzy

Ready to Steal the Show?

October 14–16, 2026 • Orange County Convention Center • Orlando, FL

If your brand is exhibiting at IFPA Global Produce & Floral Show, the shipping piece is where events succeed or fail. Orange County Convention Center has specific receiving rules, target move dates, and drayage protocols - and missing any of them can mean your booth doesn’t reach the show floor on time.

Freightzy handles trade show freight for fresh produce and floral brand exhibitors heading to IFPA Global Show, including refrigerated sample shipments, cross-border freight from Canada, and full venue and contractor coordination.

Why IFPA Global Show Matters for Fresh produce and floral Brands

IFPA Global Produce & Floral Show brings ~20,000+ attendees from 80+ countries and 800+ exhibitors to Orlando, FL for 2026 (October 14–16, 2026). It’s where produce growers, floral industry brands, packaging and supply chain partners meet retail buyers, distributors, and industry decision-makers - a concentrated few days of the year that drive a disproportionate share of annual distribution outcomes.

For exhibiting brands, the show floor is revenue. But the show floor only matters if your booth, displays, and samples are actually on it when doors open.

That’s what makes trade show shipping a different kind of freight problem. Miss the target move date, pay penalty drayage or lose the show. Let a temperature-sensitive sample shipment sit warm on a dock, lose the booth’s sampling strategy.

Book freight with a generalist who doesn’t coordinate with the venue’s drayage operation, get surprise invoices and last-minute chaos at move-in.

Venue Logistics and Shipping Requirements

IFPA Global Show is held at Orange County Convention Center in Orlando, FL. The Orange County Convention Center in Orlando is one of the largest convention venues in the U.S. Starting in 2026, IFPA Global moves to a Wednesday–Friday weekday schedule (October 14–16, 2026) with weekdays structured around the general session Wednesday and show floor activations Thursday–Friday.

Target move dates are published in the exhibitor service kit and should be treated as hard deadlines - Orlando humidity and October temperatures make outdoor staging risky even for short dwell periods.

Freightzy coordinates directly with the show’s general contractor, handles drayage paperwork and exhibitor service kit submission, manages bill of lading and target-date booking, and provides real-time tracking from pickup through booth delivery. Your team sees continuous status updates through the Freightzy customer portal - so you know exactly where the crates are and when they’ll hit the show floor.

Get an IFPA Global shipping quote with all venue and drayage costs upfront.

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Refrigerated Samples and Cold Chain Shipping for IFPA Global Show

Shipping to IFPA Global has one obvious requirement: everything needs refrigeration. Fresh produce samples, floral arrangements, cut flowers, potted plants, and demo ingredients all require continuous cold chain from origin to booth - and the specific temperature band depends on commodity. Cut flowers ship at 34–38°F, tropical flowers and orchids at 55–65°F, fresh produce varies by commodity, and ethylene-sensitive floral must be separated from ethylene-emitting produce during transit.

Freightzy’s refrigerated LTL program is purpose-built for exactly this shipping profile, including ethylene separation protocols.

One logistics partner. One coordinated program. Booth freight and samples handled as a single shipping relationship from pickup through booth delivery.

Our refrigerated LTL program is one of the few trade show freight options that can handle temperature-controlled product samples, demo ingredients, and refrigerated display units - a critical capability for food brand exhibitors.

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Cross-Border Shipping to IFPA Global Show from Canada

Canadian produce growers and floral brands heading to Orlando represent a significant share of IFPA Global exhibit traffic.

Freightzy’s Guelph-based cross-border refrigerated LTL program handles CFIA phytosanitary documentation for plant material, USDA produce import rules, and continuous cold chain through the border crossing - a capability almost no generalist trade show provider offers for live-plant or fresh-produce commodities.

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Freightzy’s IFPA Global Show Trade Show Shipping Service

Freightzy provides end-to-end trade show freight management for IFPA Global Show exhibitors, including managed execution and scheduling, venue and contractor coordination.

Both LTL and FTL freight modes, refrigerated shipping for temperature-controlled samples, cross-border documentation and clearance for Canadian exhibitors, real-time tracking and status updates, and proactive issue resolution if anything threatens the schedule.

From target date planning to booth delivery, your team focuses on the show. We focus on the freight.

Talk to a cross-border trade show specialist - Contact Us.

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FAQ: About Shipping to IFPA Global Show

When should I ship my booth to IFPA Global Show?

For IFPA Global Show at Orange County Convention Center, plan to ship 10–14 days before the target move date if you’re using advance warehouse delivery, and 3–5 business days before the target move date if you’re shipping direct-to-show. Cross-border shipments from Canada should add an additional 2–5 days of buffer for customs clearance. The exact cut-off dates are published in the exhibitor service kit - Freightzy plans backward from those dates and builds in weather and customs buffers.

Can I ship refrigerated food samples to IFPA Global Show?

Yes. Freightzy operates a full refrigerated LTL program alongside our dry freight services, which is unusual among trade show freight providers. For food and beverage brand exhibitors showing temperature-controlled samples at IFPA Global Show, we handle frozen, chilled, and protect-from-freeze shipments with continuous cold chain from pickup through booth delivery at Orange County Convention Center.

How much does it cost to ship freight to IFPA Global Show?

Trade show shipping cost to IFPA Global Show depends on shipment size and weight, origin city, lead time, advance warehouse vs direct-to-show routing, drayage charges at Orange County Convention Center (billed separately per hundredweight by the show contractor), temperature control requirements for samples, and cross-border clearance if shipping from Canada. The best way to get an accurate number is to request a quote with your actual shipment details - Freightzy’s calculator accounts for all trade-show-specific cost factors upfront.

Can I ship a temperature-controlled product to a trade show for samples or demos?

Yes. Freightzy is one of few trade show freight providers that operates a full refrigerated LTL program alongside standard dry freight. For food and beverage exhibitors at shows like Natural Products Expo West, the NRA Show, IPPE, or PACK EXPO, we handle temperature-controlled product samples, demo ingredients, refrigerated display units, and frozen products for tastings - with a continuous cold chain from pickup to the show floor. This is a critical capability for food brand exhibitors and a key differentiator in trade show freight.

Does Freightzy ship trade show freight cross-border between Canada and the U.S.?

Yes. Cross-border refrigerated and dry freight between Canada and the United States is one of Freightzy’s core specialties. For trade show freight, we handle ATA Carnet documentation for temporary import of exhibit materials, coordinate with CBSA and U.S. Customs and Border Protection, and manage customs clearance timing so your freight doesn’t miss target dates at the border.

We support Canadian exhibitors heading to U.S. shows and U.S. brands exhibiting at Canadian shows.

How much does it cost to ship exhibit freight to a trade show?

Trade show freight pricing depends on shipment size and weight, origin and destination cities, target move date and lead time, advance warehouse vs direct-to-show routing, drayage at the venue (billed separately per CWT by the show contractor), any accessorial services like liftgate or inside delivery, temperature control if required, and cross-border clearance if applicable.

The best way to get an accurate number is to request a quote with your actual shipment details - Freightzy’s calculator accounts for all trade show-specific cost factors upfront so there are no drayage surprises.